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Submission Requirements for 2002
All papers, whether invited or contributed, whether platform or poster, must be submitted in electronic format in addition to four hardcopy printouts. Follow the new instructions carefully, they have changed from previous years.
Valid submissions must include the following four items: 1. Completed Electronic Author Data Form at the same time that you submit the electronic file of your paper. It will be best to go out of the website and come in again for the second and subsequent papers. Special audio/visual equipment requests must be indicated on this form or A/V availability cannot be guaranteed. Each room will be supplied with a 35-mm projector, overhead projector, and computer projector. Computers will not be provided, so bring your own. 2. Completed Electronic Paper Submission Form when requested. Please pay close attention on how to create and upload your files described on these Web pages. Careful attention to the details will be crucial for providing an electronic Proceeding. As usual, the entire paper must be two pages, no more, no less. 3. Printout of the Electronic Author Data Form with the electronically assigned Paper Number. 4. Four hardcopy printouts of submitted abstract from the computer file(s) plus one "original" of the abstract with publication quality image(s) . After submitting items 1 and 2 electronically, send items 3 and 4 to: Microscopy and Microanalysis - 2002, 7000 West Southwest Highway, Chicago Ridge, IL 604: USA Insert a cardboard in the envelope to prevent bending. Advanced Registration Forms and Award application materials can be included in the same envelope. All materials must be received by February 22nd, 2002. No fax submissions will be accepted. Acknowledgement of Receipt and Review Receipt of papers will be acknowledged promptly. All papers are reviewed by the Program Committee. Reasons for rejection include: lack of relevance; poor science quality; previous publication; excessive commercialism; deliberate fraud or hoax; lack of adherence to these instructions; and/or late submission. Authors of rejected papers will receive a written explanation for the rejection from the Program Chair. Corresponding authors will be notified of session and time assignments on or about May 15, 2002. Presentation of Paper at the Meeting You are responsible for presenting your paper. If unforeseen circumstances prevent your attendance, you must (1) notify the Program Chair and Meeting Management and (2) arrange for a colleague to present your paper. Failure to do so will result in rejection of your papers at future meetings. Other than overhead, 35 mm, and computer projector (you must supply computer, any special audio/visual equipment required (video, stereo, etc.) must be indicated on the Data Form or its availability cannot be guaranteed. Audio/visual equipment may be requested for poster presentations but cannot be guaranteed without consultation. Questions
Questions regarding the technical content of the meeting, beyond what is in these pages, may be addressed to Program Chair: Instructions for Abstract Preparation a. ELECTRONIC SETUP. For the document layout, follow the example, on the Electronic Submission Page, a MS Word 98 / MS Office 2000 Template is available for downloading here b. TEXT. Papers should be a condensed version of the final presentation and include all significant findings. Write the text so that readers who are not specialists can appreciate the purpose of the study and understand the procedures and conclusions. ENTIRE PAPER MUST BE TWO PAGES, NO MORE, NO LESS. c. MARGINS. Set the margins for each page so that the text occupies a centered rectangle 6.75 in. wide by 9 in. high (17.1 cm wide x 22.8 cm high). d. PAGE 1. Text only on this page, no illustrations. Title on first line must be 14-point Times Roman boldface with initial capitals. For the rest of the text use 12-point Times New Roman. Use single line spacing if more than one line is needed for the title. Leave one line of space before the author names. Start the authors' names, each followed by a comma and one or more asterisks for reference to each author's affiliation. Leave one line of space between author names and affiliations. Asterisk the first author's affiliation and complete postal address. Similarly on the next line type the next author's affiliation and complete address, etc. Do not center the title, author names or affiliations; return each line to the left margin. Leave one line of space and begin the first paragraph without indentation. Skip a line between each paragraph.Sample Abstract [PDF File] e. PAGE 2. This page may include text, figures, and/or tables (if any). Place table captions above tables at the left margin; place figure captions below figures. Sample Abstract [PDF File] Examples:
FIG. 1d. Energy-dispersive X-ray spectra from second region indicate presence of Y. f. LINE DRAWINGS. All drawings must be electronically incorporated into the document and must be created either in a drawing program or be scanned into a suitable format for importing into the document. g. MICROGRAPHS AND PHOTOS. All photos must be electronically incorporated into the document. Show figure part number and scale line (e.g., 1 µm) as needed. Color may be used and will be displayed as such on the CD-ROM; however, only black and white versions of figures in invited papers will be printed in the Proceedings book. h. TABLES. All tables must be electronically incorporated into the text. Use the table-making functions of the word processor to create the table with a horizontal rule top and bottom and below the column headings. Indicate units (in parenthesis) in column headings as needed. Type information single-spaced within the table. i. REFERENCES. Show citations in the text as an Arabic number online in square brackets, preferably at the end of the sentence, before the period, e.g., [1] Collect references at the end of the paper, before the figures. Acknowledge sponsorship or help from colleagues in the last reference corresponding to a numeral at the end of the text. Do not use underlines. For three or more authors, use first-named author's name plus "et al. ." Examples:
[2] M.A. O'Keefe, Microsc. Microanal. 6 (2000) 1192. [3] J.I. Goldstein et al., Scanning Electron Microscopy and X-ray Microanalysis, Plenum, New York, 1992. [4] This research was supported by the Office of Circumlocution under Contract N00014-78-0094. The aid of Dr. Uriah Heep of City University is gratefully acknowledged. j. COPYRIGHT AGREEMENT. By submitting a paper to these proceedings, authors (except U.S. government employees) agree that if accepted, copyright in the Papers will be transferred to the Microscopy Society of America. MSA grants authors the right to reuse figures from these abstracts provided that a proper citation to the original work is given.
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