MSA Summer Council Meeting

August 3-4, 2007

Broward County Convention Center

Fort Lauderdale, Florida

 

Draft by BO – Submitted to Sec. 8/21/07

Secretary Approval 8/22/07

Council Approval 1/26/08

Sent to Webmaster for Posting 2/08

 

MSA Council Present:                                        Appointed Officers and Guests

Michael A. O'Keefe, President                             Ron Anderson, M&M 2007 LAC Chair

William T. Gunning III, President-Elect                Dale Anderson M&M 2007 LAC Co-Chair

Jay Jerome, Past President                                    Michael Bode, Sustaining Members Liaison

Jeanette Killius, Secretary                                     M. Grace Burke

Ev Osten, Treasurer                                              Richard Edelman, Expo Editor

Paul Fischione                                                       E. Ann Ellis, Certification Chair

David W. Piston                                                    Peter Ingram, Legal Liaison, Public Policy Chair

Lou Ross                                                               Pamela Lloyd, Mega Booth, Placement Office

Heide Schatten                                                      Charles Lyman, Journal Editor

Supapan Seraphin                                                 John Mackenzie, Education Committee Chair

Robert J. Simmons                                                Beverly Maleeff, Focused Interest Groups Chair

David W. Smith                                                    Michael Marko, M&M 2007 Program Chair

                                                                              Stuart McKernan

                                                                              Joseph Michaels, M&M 2008 LAC Chair

                                                                              Sara Miller, Exhibitor Liaison

                                                                              John Henry Scott, M&M 2008 Program Chair

                                                                                    Dave Tomlin, Mega Booth

                                                                              Janet Woodward, 2008 Program Chair (as of 1/1/08)

                                                                              Valerie Woodward, Technologists' Forum Chair

                                                                              Nestor Zaluzec, Information Technology Chair

 

Staff Present:                                          

Cynthia Keillor, Deputy Director

Philip Lesser, Managing Director

Phillip Ridley, Meeting Manager

 

1.         CALL TO ORDER

 

The meeting was called to order at 8:35 am, August 3, 2007, and a quorum was recognized.

 

 

2.         WELCOME AND INTRODUCTIONS (O'Keefe)

 

President O'Keefe welcomed Council and invited guests.  All attendees introduced themselves. 

 

 

3.         SECRETARY'S REPORT (Killius)

 

Written report reviewed.

 

Upon a MOTION duly carried, the Meeting Minutes of Winter Council 2007 were accepted.

 

Jeanette Killius requested that Council members review the "to do list" document generated at the 2007 Winter Council meeting to ensure that action items are addressed by the appropriate committees.

 

 

4.         Treasurer's Report & Year-End Financials (Osten)

 

MSA Treasurer, Ev Osten reviewed current MSA Financials and compared with previous years.  Emphasis must be placed on continued reduction of expenses in 2008.

 

Upon a MOTION duly carried, the Treasurer's Report was accepted.

 

 

[Council Meeting moved to a closed session at 9:15 am for the remainder of the day. The meeting reconvened Saturday, August 4, 2007 at 8:25 am.]

 

 

5.         CALL TO ORDER

 

The meeting was called to order at 8:25 am, August 4, 2007, and a quorum was recognized.

 

 

6.         Business Office Report (Keillor, Lesser)

 

Written report reviewed.

 

Upon a MOTION duly carried, the Business Office Report was accepted.

 

 

7.         Approval of Consent Reports

                        

Upon a MOTION duly carried, the Certification Board Report and Membership Committee Report were removed

from the Consent Agenda and the following Committee Reports were added: Cambridge University Press,

Exhibitor Liaison, Local Affiliate Societies, Proceedings Editor and Technologists' Forum.

 

The following Committee Reports were Passed by consent agenda & were not discussed:

 

                        Archivist (Marko)

-No Action Items Submitted.

 

                       

Awards (Crozier)

-No Action Items Submitted.

 

                        Cambridge University Press (Barnas)

-No Action Items Submitted.

 

                        Exhibitor Liaison (Miller)

-No Action Items Submitted.

 

                        Information Technology (Zaluzec)

-No Action Items Submitted.

 

                        International (Dempere)

-No Action Items Submitted.

 

                        Legal (Ingram)

-No Action Items Submitted.

           

Local Affiliate Societies (Ross)

-No Action Items Submitted.

 

                                    Megabooth (Lloyd)

-No Action Items Submitted.

 

Placement (Lloyd)

-No Action Items Submitted.

 

                        Proceedings Editor (Shields)

-No Action Items Submitted.

 

                        Public Policy (Ingram)

-No Action Items Submitted.

 

Technologist Forum (Woodward)

-No Action Items Submitted.

 

 

8.         Annual Meetings Program & LAC Chair Reports

 

                        M&M 2007 Program (Marko)

 

Written report reviewed.

 

Upon a MOTION duly carried, the M&M 2007 Program Committee Report was accepted.

 

                                    M&M 2007 LAC (Anderson)

 

Written report reviewed.

 

Upon a MOTION duly carried, the M&M 2007 LAC Report was accepted.

 

                        M&M 2008 Program (Scott)

 

John Henry Scott provided a verbal update in addition to his written report.

 

Upon a MOTION duly carried, Janet Woodward will assume the role of Acting M&M 2008 Program Chair, effective January 1, 2008.

 

Ian Anderson has agreed to manage the Program Production Meeting (PPM) and Mike Marko will manage the electronic database.

 

Upon a MOTION duly carried, Council approved a named symposium for 2008 for Eugene Jarosewich of the Smithsonian. The title planned for the Call for Papers is as follows: "Microbeam Analysis of Terrestrial and Planetary Materials - A Symposium in Memory of Gene Jarosewich".

 

Upon a MOTION duly carried, the M&M 2008 Program Committee Report was accepted.

 

                        M&M 2008 LAC (Michaels)

 

Written report was reviewed.

 

Upon a MOTION duly carried, the M&M 2008 Opening Reception will be held at the Rio Grande Zoo in Albuquerque.

 

            M&M 2009 (Woodward)

 

Janet Woodward provided a verbal report.

 

Upon a MOTION duly carried, the M&M 2009 Program Committee Report was accepted.

 

 

9.         Meeting Manager Report (Ridley)

 

Written M&M 2007 Report was reviewed and Phillip Ridley provided a verbal update at the meeting.

 

Upon a MOTION duly carried, the M&M 2007 Meeting Manager's Report was accepted.

 

Phillip Ridley provided a verbal report on Cincinnati, OH and Austin, TX as potential sites for the 2009 meeting.

 

Sara Miller provided written report, which was distributed at the meeting, and a verbal update on Richmond, VA as a potential site for the 2009 meeting.

 

10.       Publications

                       

Microscopy and Microanalysis Journal Editor (Lyman)

 

Written Report was reviewed.  MSA needs to identify a new Editor beginning in 2008.

 

Upon a MOTION duly carried, the Microscopy & Microanalysis Journal Editor's Report was accepted.

 

Book Series (Isaacson, Calarco-Isaacson)

 

No report was requested of this committee prior to the Council meeting.  Cynthia Keillor will add this committee to the Roster of Appointed Officers and Committee Chairs so that future reports may be requested in a timely manner.

 

Upon a MOTION duly carried, the Book Series Committee will be requested to show demonstrable progress by the 2008Winter Council Meeting.

 

EXPO (Edelemann)

 

No report was submitted.

 

Upon a MOTION duly carried, Bill Gunning will create an eblast message to MSA Membership regarding 2007 Expo mailing.  Cambridge University Press will decide how they want to manage subsequent requests from MSA members who wish to receive a copy of the 2007 Expo edition (due to errors in mailing by mailing house).

           

                        Microscopy Today (Anderson) 

 

Written report was reviewed.             

 

Upon a MOTION duly carried, effective in 2008 Microscopy Today will Increase advertising rates by 5% and the subscription rate for non-qualified subscribers from $50 to $60 per year.

 

           

11.       Education Committee Reports (Mackenzie)

 

 

Pre-meeting Workshops (Mackenzie)

 

John Mackenzie provided a written report that was reviewed at the meeting.

 

            Short Courses (Stach)

 

John Mackenzie provided a written report that was reviewed at the meeting.

 

            Project MICRO (Schooley)

 

John Mackenzie provided a written report that was reviewed at the meeting.

 

Undergraduate Research Scholarship Program (Albrecht)

 

John Mackenzie provided a written report that was reviewed at the meeting.

 

Upon a MOTION duly carried, the Education Committee Report was accepted.

 

 

12.       Nominating Committee (Jerome)

 

Jay Jerome provided a verbal update on the Nominating Committee.

 

 

13.       Marketing & Communications (Fischione) 

 

Written report was reviewed.

 

Upon a MOTION duly carried, the Marketing Committee Report was accepted.

 

 

14.       Focused Interest Groups (Maleeff)

 

Written report was reviewed.

 

Upon a MOTION duly carried, the proposed amendments to the FIG guidelines were approved as revised.

 

Upon a MOTION duly carried, the FIG Committee Report was accepted.

 

 

15.       Certification Board (Ellis)

 

Written report was reviewed.

 

Upon a MOTION duly carried, re-certification fees will increase as follows: for 5 years to $75.00 for MSA members and $150 for non-members and application fees for certification will increase to $75.00 for MSA members and $150.00 for non-members. 

 

Upon a MOTION duly carried the Certification Board Report was accepted.

 

 

16.       MEMBERSHIP COMMITTEE (KILLIUS)

 

Written report was reviewed.

 

Upon a MOTION duly carried, to accept the Membership Committee recommendation to approve the list of new MSA members as submitted.

 

Upon a MOTION duly carried, the Membership Committee Report was accepted.

 

16.       Sustaining Members (Bode/Kraker)

 

Written report was reviewed.

 

Upon a MOTION duly carried, Sustaining Members are entitled to one free electronic list of M&M Attendees including email addresses (for those who have given written permission to release email address).  Non-Sustaining member Exhibitors are entitled to the same list as Sustaining Members for a fee of $400.00.

 

Upon a MOTION duly carried, the Sustaining Members Report was accepted.

 

 

[Council Meeting moved to a closed session at 1:00 pm and reconvened at 1:45 pm.]

 

 

17.       2008 Budget Discussion

 

Ev Osten presented an updated 2008 budget for discussion.

 

[Council Meeting moved to a closed session at 3:00 pm and reconvened at 4:30 pm.]

 

Upon a MOTION duly carried, M&M 2008 registration fees will be increased from 2007 fees as follows:

 


Member                                   $350 (before cut off date)

$450 (after cut off date)

 

Non-member                           $450 (before cut off date)

$550 (after cut off date)

 

Student member                      $150 (before cut off date)

$150 (after cut off date)


Student non-member               $150 (before cut off date)

$170 (after cut off date)

 

Emeritus                                  $150 (before cut off date)

$150 (after cut off date)

 

Partial meeting - one day         $175 (before cut off date)
$200 (after cut off date)

 

Partial meeting - two day         $300 (before cut off date)

$325 (after cut off date)

 

Upon a MOTION duly carried, the Call for Presentations Editor is directed to modify the Call for Presentations for M&M 2008 reducing the final document to be mailed to eight pages.

 

18.       Old Business

 

Wiley published a guide to M&M 2007.  A request to partner with MSA on this had been submitted to the Executive Council prior to WC07.  Ron Anderson and Charles Lyman will follow-up with Roy Opie of Wiley after the meeting.

 

19.       New Business

 

Grace Burke reported on a proposal for funding from Oxford Instruments.

 

Upon a MOTION duly carried, MSA will accept funding from Oxford Instruments in the amount of $1,500.00 for the purpose of MSA making a scholarship award.  The mechanism for such award will be the same as the current Presidential Student Scholarship Award.

 

Jeanette Killius reviewed the format for the Annual business meeting.

 

[Meeting adjourned at 5:30 pm.]