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*** UNAPPROVED DRAFT 2/20/01***
Microscopy Society of America
Executive Council Meeting Minutes
Fort Lauderdale, Florida
February 2-4, 2001
Elected Officers Present: Appointed
Officers & Guests Present:
Ron Anderson, President G.
W. Bailey, Proceedings Editor
Stan Erlandsen, President-Elect C. Barry
Carter, International Committee Chair &
Ken Downing, Past President Journal
Subcommittee Chair
Kathleen Alexander, Treasurer Peter
Ingram, Legal Liaison & Public Policy Comm. Chair
Jay Jerome Bob
Koch, 2001 LAC Chair
Thomas Kelly Richard
Linton, MAS President
John Mansfield Charles
Lyman, Journal Editor
Sara Miller Stuart
McKernan, 2000 Program Committee Chair &
Ev Osten MSA
Bulletin Editor
Herb
Niemirow, Springer-Verlag
John Bozzola
Mike Kersker
Staff Present:
Philip Lesser, Managing Director
Cindy Clark, Administrative
Manager
Mary Beth Rebedeau, Meeting Manager
1. CALL TO ORDER
The meeting was called to
order at 2:30 pm Friday, February 2, 2001, and a quorum was recognized.
2. REVIEW OF LIAISON ASSIGNMENTS
With
Council consent, the following liaison assignments were made for 2001:
K.
Alexander Program;
LAC; Meeting Manager
R. Anderson [President] Legal
J. Bozzola Archivist;
Certification; Technologists’ Forum
J. Jerome Education
T. Kelly International;
Marketing & Communications;
Sustaining
Members
J. Mansfield Awards;
Placement
S. Miller Public
Policy
J. Woodward Business
Office
3. SECRETARY’S REPORT (J. Woodward)
Upon
a MOTION
duly carried, the minutes of Summer Council 2000 were approved with two
amendments: (1) page 4, item 7A, change John Corbett to Jim Corbett; and (2)
page 9, item 26A, change John L. Watson to John H. L. Watson.
Upon a MOTION duly carried, the student travel fund for ICEM-15
attendance (approved at Summer Council 2000) will be officially named the John
H. L. Watson Scholarship.
Copies of the revised draft Handbook
for Council were distributed; Council
members were encouraged to forward further revisions to the Secretary and the
Business Office. A separate Handbook for Committees remains to be
drafted. Copies of the Annual Meeting Guidelines revised since Summer Council 2000 were distributed.
4. TREASURER’S REPORT (K. Alexander)
Council reviewed and accepted
the Treasurer’s Report, including the preliminary December 31, 2000,
Financial Statement. It was noted that year-end net assets were $462,430, and
the Society’s goal is to reach $750,000 within five to ten years. The
goal of generating $100,000 excess income from the Annual Meeting was nearly
met last year.
Council confirmed that
$39,967 owed to Springer-Verlag for subscriptions and postage is to be paid in
FY2000 per prior action.
5. BUSINESS OFFICE REPORT (P. Lesser/C. Clark)
Upon a MOTION duly carried, the list of 142 new/reinstated members
was approved.
Upon a MOTION duly carried, Emeritus status was granted to Blair
Bowers and Harald Rose.
Council members were
encouraged to review the Follow-Up List circulated with meeting minutes and to
advise staff of status of to-do items.
6. PUBLICATIONS
A) Journal (C. Lyman)
Written report was reviewed, and it was noted that the number of contributed papers has increased significantly.
Upon
a MOTION duly carried, the concept
of annual Best Paper Awards (one biological, one physical) was approved, with
funding to come from the editorial budget. It was noted that selections must be made by the time the
Program Production Meeting is held in order to recognize recipients in the
Program and Proceedings. Formal criteria for these awards are to
be developed by Charles Lyman and the Awards Committee.
Upon
a MOTION duly carried, criteria
were approved for societies wishing to affiliate with Microscopy and
Microanalysis, to be effective
January 1, 2002:
“Official
Journal Status”
1) Allowed to nominate one Editorial Board member
2) Grant Microscopy and Microanalysis right of first
refusal for symposia at their Annual Meetings
3) Submit at least five individual subscriptions
4) Obtain at least one institutional subscription
5) Receive reduced rate on subscriptions
“Affiliate Status”
1) No Editorial Board member
2) No obligation relative to subscriptions or papers
3) Receive reduced rate on subscriptions
Richard Linton inquired about
a special status for MAS in recognition of its support of the journal; Charles
Lyman is to prepare a recommendation for Summer Council 2001.
A) Proceedings (G. W. Bailey)
Written
report was reviewed. It was further reported that assorted back issues of Proceedings from 1975-1991 are being stored by San Francisco
Press. A means of making these volumes available for purchase will be
considered.
Written report was reviewed; no action required.
The meeting recessed at
4:30pm and reconvened at 8:10am on Saturday, February 3, 2001,
with a quorum present.
7. CONTRACT & PERFORMANCE REVIEWS [Closed Session]
In Closed Session, Council reviewed the performance and contracts of the Business Office and Meeting Manager.
8. AWARDS (J. Bentley) [Closed Session]
In
Closed Session, Council reviewed the written report, including recommendations
for the major Society awards for 2001.
Upon a MOTION duly carried, an additional $250 was approved for
the proposed cooperative Travel Scholarship Award with the Royal Microscopical
Society (RMS).
9. REPORT OF THE MAS PRESIDENT (R. Linton)
Status report was presented.
A joint Annual Meeting Oversight Committee (AMOC) was proposed to ensure
continuity in planning and execution of the Annual Meeting; proposal will be
placed on the Summer Council 2001 agenda for consideration.
10. JOURNAL CONTRACT SUBCOMMITTEE (C. B. Carter)
Because the five-year
publishing contract with Springer-Verlag ends on December 31, 2001, and
Springer gave formal termination notice so as not to extend the terms of the
current contract, the subcommittee solicited proposals from a number of
publishers which were distributed to Council for review in advance of this
meeting.
Presentations were then made
by representatives from the following finalists: (1) Cambridge University
Press; (2) Sage Publishing; (3) Plenum; and (4) Springer-Verlag.
Upon a MOTION duly carried, Cambridge University Press and Sage
were named finalists based on the information in their presentations.
Upon a MOTION duly carried, the Subcommittee was authorized to
enter into negotiations with Cambridge University Press to publish the journal,
including EXPO and Proceedings, as well as a separate magazine.
Upon a MOTION duly carried, the Subcommittee also will discuss
publication of a monograph series with Cambridge University Press.
The meeting recessed at
5:10pm and reconvened at 8:00am on Sunday, February 4, 2001,
with a quorum present.
11. MICROSCOPY & MICROANALYSIS 2000
Written report was reviewed; no action required. It was clarified that the Meeting
Manager is responsible for seeing that session attendance figures are collected
and entered into the database.
B) Local Arrangements Committee (S.Kirsch)
Written report was reviewed; no action required. The financial summary was corrected to reflect deposits of $22,000 rather than $17,000.
Written report reviewed; no action required.
12. MICROSCOPY &
MICROANALYSIS 2001
A) Local Arrangements Committee (R. Koch)
Written report reviewed; no action required. The LAC was requested to continue seeking a speaker from the film industry for the Presidential Happenings and to continue scouting locations for the President’s Reception.
B)
Program Committee (R. Price)
Written report reviewed; no action required. It was clarified that in the future there should only be one URL for paper submissions.
C) Meeting Manager (M. Rebedeau)
Written
report reviewed; no action required.
13. MICROSCOPY & MICROANALYSIS 2002
Upon a MOTION duly carried, the draft budget for M&M 2002 was approved with the following revisions, resulting in MSA net of $58,096:
- decrease sponsorship income from $30,000 to $20,000
- move $15,000 Program Committee Discretionary to
Speaker Expense
- increase A/V from $43,000 to $52,000 to add computer
projection in the Speaker “Ready Room” and in each session room
It was noted that Program and
Local Arrangements Chairs must be included on the invitation list for the
Winter Council meeting when action on their M&M budget will be taken.
14. MEETING MANAGER REPORT ON FUTURE SITES (M. Rebedeau)
A) M&M 2007
Upon
a MOTION duly carried, recommendation
of Fort Lauderdale was approved. Meeting Manager is to add Convention Center
section D and attached meeting rooms to the rental contract and to attempt to
negotiate lower food prices.
B) M&M 2008
Upon
a MOTION duly carried,
recommendation of Albuquerque was approved.
C) M&M 2009
By Council consensus, the Meeting Manager will enter into final negotiations with Baltimore; all contracts are to be forwarded for review by the Treasurer who will then forward to legal counsel for final review.
D)
M&M 2010
By Council consensus, the Meeting Manager will secure hold on space in Vancouver.
15. SUSTAINING MEMBER COMMITTEE (P. Fischione)
Written
report reviewed; no action required.
16. MARKETING & COMMUNICATIONS
COMMITTEE (P. Fischione)
Written report reviewed. It was clarified that the newly named
committee incorporates Membership and Telecommunications (website).
Upon a MOTION duly carried, budget request of a maximum of $10,000
was approved ($3,000 is already in the budget). Committee was expanded to include Ev Osten, Jay Jerome, and
Stuart McKernan.
17. INTERNATIONAL COMMITTEE (R. Apkarian)
Written report was
reviewed. By Council consensus, C.
B. Carter was approved as Committee Chair with three-year term beginning in
2001.
18. EDUCATION COMMITTEE
(J. Jerome)
Written
report was reviewed. By Council
consensus, the five action items were approved:
-
Mary
Grace Burke approved as Committee Chair
-
Jay
Jerome approved as liaison to Program Committee for PreMeeting activities
-
Tutorial
speakers to receive complimentary copy of their tutorial tape
-
Caroline
Schooley to explore book purchase link to Amazon.com
-
Council
to suggest potential contributors to the Project MICRO Microscope Fund
19. CERTIFICATION BOARD (J. Chandler)
Written report reviewed. By Council consensus, the Certification
Board can implement its two action items:
- Certification renewal can be granted without a letter
from current supervisor
- Certification renewal can be granted to those lapsed
so long as all appropriate fees are paid
20. LOCAL AFFILIATED SOCIETIES (E. Osten)
Written report was reviewed. Council was asked to suggest additional Tour Speakers. Additionally, it was noted that the New York Microscopy Society is being asked to affiliate.
21. PLACEMENT OFFICE (P. Lloyd)
Written
report was reviewed; no action required.
22. TECHNOLOGISTS’ FORUM (J. Killius)
Written report was reviewed.
Liaison Sara Miller will contact the Chair to clarify the proposed re-naming of
the Outstanding Technologists Award to honor Hildegard H. Crowley.
23. LEGAL LIAISON (P. Ingram)
Written report was reviewed. It was clarified that Delaware statute allows Council action between formal meetings if unanimous and informal by conference call and/or by email vote sent to the Secretary.
24. OTHER BUSINESS
A) Archivist
It was reported that Rachel Horowitz agrees to continue to serve as Archivist, with Michael Marko named as possible successor.
B) Undergraduate Research Scholarships
Upon a MOTION duly carried, the six recipients and two alternates recommended for 2001 awards were approved.
C) Appointments
The following appointments/terms were approved:
Stuart
McKernan, MSA Bulletin Editor (2001)
JoAn
Hudson, Journal News & Commentary
Editor (2001)
David
Piston, M&M Program Committee Chair (2003)
Mary
Grace Burke, Education Committee Chair (2001-03)
Paul
Fischione, Mktg. & Communications Chair (2001-03)
David
Bruley, Program Committee Chair (2004)
Robert
Price and JoAn Hudson, LAC Co-Chairs (2004)
Bostrom
Corporation fees were discussed; no action was taken.
There being no further business, the meeting was adjourned at 2:00pm.
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