Microscopy Society of America- General Info

Microscopy Society of America

Council Meeting Minutes

Long Beach, California

January 22-24, 1999

Elected Officers Present: Appointed Officers & Guests Present:

David Joy, President Ron Anderson, Past Treasurer

Ken Downing, President-Elect G. W. Bailey, Proceedings Editor

Ralph Albrecht, Past President Pat Calarco, Public Policy Committee Chair

Ernie Hall, Secretary C. Barry Carter, Committee on Reorganization of MSA

Kathi Alexander, Treasurer Paul Fischione, Sustaining Members Committee Chair

John Bozzola John Friel, President, Microbeam Analysis Society

JoAn S. Hudson Thomas Huber, Sustaining Members Committee

Mike Kersker Peter Ingram, Legal Liaison

Jose Mascorro Mike Isaacson, Public Policy Committee

David Williams Jay Jerome, 1999 Program Committee Chair

Dale E. Johnson, Journal Editor

Stacie Kirsch, 2000 LAC Chair

Robert Koch, 2001 LAC Chair

Zed Mason, 2001 LAC Treasurer

Staff Present: Stuart McKernan, MSA Bulletin Editor &

Philip Lesser, Managing Director 2000 Program Committee Chair

Cindy Clark, Administrative Mgr. Charles Meshul, 1999 LAC Chair

Mary Beth Rebedeau, Herb Niemirow, Managing Editor, Springer-Verlag

Meeting Manager Janet Woodward, 1998 LAC Chair &

Education Committee Chair

1. CALL TO ORDER

The meeting was called to order at 8:00 am Friday, January 22, 1999, and a quorum was recognized.

2. REVIEW OF COMMITTEE LIAISONS

With Council consent, John Bozzola was appointed to shadow JoAn Hudson as Liaison to the Archivist, and Mike Kersker was appointed to shadow Avril Somlyo as Liaison to the Meeting Management Committee.

3. AWARDS

Upon a MOTION duly seconded, Council approved the candidates recommended by the Committee for the 1999 major awards:

Distinguished Scientist — Physical Sciences: T. Ichinokawa

Distinguished Scientist — Biological Sciences: A. Klug

Burton Medal: Z. L. Wang

Outstanding Technologist — Physical Sciences: J. Wheatley

Outstanding Technologist — Biological Sciences: J. Basgen

Mort Maser Distinguished Service: C. E. Lyman

Upon a MOTION duly seconded, Council approved the proposal to host a new award to recognize a young investigator in the field of optical instrument design and development, to be funded by OPIA.

Upon a MOTION duly seconded, the Cecil Hall award will be discontinued and a Best Paper Award will not be created.

Upon a MOTION duly seconded and pending acceptance, a new Award Committee was appointed: Gracie Burke, Chair (1999-01); Jim Bentley (1999-00); and Bill Gunning (1999). The Chair is to recommend one additional member for appointment at Summer Council 1999.

4. PERFORMANCE REVIEW— MEETING MANAGER & BUSINESS OFFICE

Performance assessments of the Meeting Manager and Business Office were discussed by Council in closed session.

5. STRATEGIC ALIGNMENT

By Council consensus, the next step in the ongoing strategic alignment process will be to focus on the following issues before Summer Council 1999: (1) openness of Council meetings; (2) contested election of officers and directors; and (3) nominations policy/practice.

6. SECRETARY’S REPORT

By Council consensus, Mark Ellisman and Linn Hobbs will be asked to accept re-appointment as MSA’s delegates to AAAS.

7. TREASURER’S REPORT

Council reviewed and accepted the Treasurer’s Report. FY98 and 6-month FY99 figures were reviewed in the new Chart of Accounts organization. Increase in equity and dependence on Annual Meeting revenue were noted.

8. BUSINESS OFFICE REPORT

Upon a MOTION duly seconded, the list of new members was approved and Emeritus status granted to those who requested it.

9. BYLAWS COMMITTEE

Following a review of Bylaws as a governance instrument, and the issues to be addressed in MSA’s Bylaws as part of the strategic alignment process, Council agreed that next steps are (1) to focus on the three issues identified under Strategic Alignment before Summer Council 1999, (2) to reach consensus on those issues during Summer Council 1999, and (3) to draft new Bylaws for review at Winter Council 2000.

10. COMMITTEE ON REORGANIZATION OF MSA

Upon a MOTION duly seconded, the recommendation to establish the concept of Special Interest Groups (SIGs) was approved.

Upon a MOTION duly seconded, the Committee is to bring specific recommendations relative to SIG criteria to Summer Council 1999 for approval.

Upon a MOTION duly seconded, Committee appointments were approved as follows: Barry Carter; Ralph Albrecht; Gracie Burke; Jay Jerome; Ernie Hall; and Janet Woodward.

11. MICROSCOPY & MICROANALYSIS 2001

Upon a MOTION duly seconded, Robert Koch and Zed Mason were appointed as 2001 LAC Chair and Treasurer, respectively.

Upon a MOTION duly seconded, $5,000 is to be advanced to the 2001 LAC treasury now, unspecified as to use.

The meeting recessed at 5:00 pm and reconvened on Saturday, January 23, 1999, at 8:00 am.

12. MEETING MANAGER’S REPORT

Annual Meeting Guidelines (Revised 1/99) and M&M ‘XX Task Responsibility chart were distributed and accepted by Council.

13. MICROSCOPY & MICROANALYSIS 1999

By Council consensus, the Meeting Manager will assume primary responsibility for registrant notification in the event of Short Course cancellation. Any other pre-Meeting emergencies are to be referred to Ron Anderson.

By Council consensus, no AV requests will be granted for poster sessions; requests for more costly equipment to be determined case-by-case by the Program Chair.

By Council consensus, the Business Office will issue letters to all speakers relative to reimbursement amount and distribution process (onsite or post-Meeting via mail) .

Upon a MOTION duly seconded, the amount of $400 was approved to cover travel expense of Professor Archie Howie to attend the special symposium honoring his work.

14. MICROSCOPY & MICROANALYSIS 2000

Upon a MOTION duly seconded, M&M 2000 will be held in Philadelphia August 13-17, 2000. This action to remain confidential while the Meeting Manager investigates potential compensation relative to the forced change of dates.

15. FUTURE MEETINGS

By Council consensus, the Meeting Manager will investigate the following sites, with selection to occur at Summer Council 1999:

2004 Savannah, Tampa, Providence, RI

2005 Hawaii

2006 Chicago, Minneapolis

16. TASK FORCE ON PRE-MEETING WORKSHOPS

By Council consensus, the following framework was approved for development of guidelines pertaining to pre-Annual Meeting Workshops, Short Courses, Congresses (or other similar sessions offered in advance of the Annual Meeting):

1) Organized separately from Program

— freedom

— income

2) Enhance rather than detract from Program/include SIGs

— limit days to 1-3 max

— coordinate with Program Committee

— Education Committee is good “home”

— spirit of joint meeting agreement needs to be upheld

3) MAS input to and agreement with guidelines

4) Part of discussion with any joining societies

17. TASK FORCE ON INCORPORATION OF FRONTIERS MEETING

A proposal relative to Frontiers in Electron Microscopy in Materials Science (FEMMS) and M&M was distributed. By Council consensus, discussions are to continue regarding a trial association with future Annual Meeting(s).

18. SUSTAINING MEMBERS COMMITTEE— ELECTION OF CHAIR & MEMBERS

The current practice whereby the Committee selects its own Chair and members during each Annual Meeting was reviewed. By Council consensus, no change will be made.

19. PLACEMENT OFFICE

By Council consensus, recommendation to name a new Placement Officer by Summer Council 1999 was accepted.

Upon a MOTION duly seconded, employer fees for job listings on the new website will be $300 for nonmembers and $150 for members, for a 3-month placement period.

Upon a MOTION duly seconded, MSA will invest in one large modular booth to consolidate Placement, Technologists’ Forum, Membership, Education, Project MICRO, and Certification displays for a complementary, professional presence, to be staffed with a “recognizable” member at all times, and to allow for traveling module(s).

20. INTERNATIONAL COMMITTEE

Upon a MOTION duly seconded, Alwyn Eades and Jose Mascorro were named MSA delegates to the Congress of International Affiliated Societies for Electron Microscopy (CIASEM).

Upon a MOTION duly seconded, appointments to the Committee were approved as recommended: Barry Carter; Gracie Burke; and Hector Finol.

21. EDUCATION COMMITTEE

Upon a MOTION duly seconded, appointments and re-appointments to the Committee were approved as recommended: Caroline Schooley, Project MICRO (1999-01); Louis Kerr, Short Courses (1999-01); Klaus-Ruediger Peters, Microscopies & Digital Imaging Resources (1999-01); John Mansfield and Jim Turner, Tutorials (1999); and Steve Gardner, Educational Outreach (1999-01).

22. CERTIFICATION BOARD

By Council consensus, the Certification Board will be asked to report back with specifics on suggested changes to re-certification cycle, criteria, and fees.

23. LOCAL AREA SOCIETIES

Upon a MOTION duly seconded, affiliation was approved for the Microscopy Society of Puerto Rico and the Delta Microscopy Society (San Joaquin Delta College).

24. STANDARDS COMMITTEE

Upon a MOTION duly seconded, the Standards Committee was eliminated.

25. PUBLICATIONS AND COMMUNICATIONS COMMITTEE

With Council consent, President Joy is to appoint a new Committee Chair, with advice from the Past President.

26. PUBLICATION

Upon a MOTION duly seconded, the 1999 Proceedings will include a dedication tribute to John H. L. Watson who initiated Proceedings publication with the 25th Annual Meeting.

Upon a MOTION duly seconded, Charlie Lyman was appointed Microscopy and Microanalysis Editor-in-Chief-Elect, effective immediately, to succeed to a three-year, nonrenewable term as Editor-in-Chief in 2000.

27. WEBSITE— FUTURE DIRECTIONS

Council re-confirmed the need for the Publications and Communications Committee to address MSA’s vulnerability via the reliance and overload on one volunteer webmaster.

28. INTL. FEDERATION OF SOCIETIES FOR ELECTRON MICROSCOY

Upon a MOTION duly seconded, IFSEM’s President and General Secretary will be invited to attend open sessions of Summer Council 1999.

The meeting recessed at 4:30 pm and reconvened on Sunday, January 24, 1999, at 8:00 am.

29. APPROVAL OF 1999-2000 BUDGET

By Council consensus, budget requests contained in reports were duly approved or amended for incorporation into the draft 1999-2000 budget.

Upon a MOTION duly seconded, the 1999-2000 budget was approved as amended to reflect $1,018,180 income, $952,815 expense, for excess revenue of $65,365.

30. OTHER BUSINESS

A)Fiscal Year

Upon a MOTION duly seconded, the MSA fiscal year will be changed from July-June to January-December, effective in 2000.

It was noted that Winter Council meeting dates may need to be later to allow adequate time for pre-meeting preparation and review of December 31 financials. It was further noted that Council travel expense could be reduced by convening mid-day Friday.

B)Service Recognition

Council recognized Past Treasurer Ron Anderson in appreciation for six years of service.

C)Micron

With Council consent, President Joy will contact the Editor of Micron and communicate that their reference to an “affiliation” with MSA is inaccurate and inappropriate.

D)Annual Meeting Survey

Upon a MOTION duly seconded, no official survey company will be used at the Annual Meeting; President Joy will communicate this action to Barbara Foster who volunteered to conduct the 1999 survey and produce the results in exchange for exhibit considerations.

E)Nominations Committee

By Council consensus and pending acceptance, committee appointments were approved as recommended: Paul Fischione; Charlie Allen; and Kathi Alexander. One additional member, possibly the new Technologists’ Forum Chair, is to be named by the Chair.

F)Microscopy & Microanalysis 2000 Budget Request

Upon a MOTION duly seconded, the Program Chair will be asked to amend the requested budget from $149,500 to less than $130,000 for approval at Summer Council 1999; Computer Workshop needs will be revisited at that time.

31. ADJOURNMENT

There being no further business, Council adjourned at 10:35 am on Sunday, January 24, 1999.

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Attachment 1: INFORMATION-ONLY REPORTS

The following reports were distributed/presented, requiring no Council action:

Archivist

Atlanta Annual Meeting

Congress of International Affiliated Societies for Electron Microscopy (CIASEM) Relations

LAC 1998

LAC 1999

Legal Initiatives [Status on Inforum breach of 1998 contract to remain confidential.]

Long Range Financial Planning

MAS President

MSA Bulletin

Membership Committee

Project MICRO

Public Policy Committee

Sustaining Members Committee

Technologists’ Forum

Undergraduate Research Scholarship Program