2021 For Authors & Presenters

For Authors & Presenters

The M&M 2021 submission portal will open on December 7, 2020.

The submission deadline is Thursday, February 18, 2021 – 11:59 PM, U.S. Eastern Time.

Please note! M&M is using the same, new submission system this year as used in 2020 . The form structure and process are different from recent previous years. Do not be alarmed if things seem different from what you’ve become accustomed to.

The primary and most important difference to the submission process this year is that there is no Word or PDF “template” because there is no file upload option. The submission process is a webform with a series of inputs – separate fields for title, body, references, images, and captions, in which you can upload images and cut/paste text (and/or type it in manually).
If you are a student, technologist or post-doc and you are applying for an M&M Meeting Scholar Award, your submission must have two (2) figure/images.
If you are not applying for a Meeting Award, your submission may have 0, 1, or 2 figures/images.
For the submission body, the character (not word!) minimum is 2,000 and the character (not word!) maximum is 6,000. The form will keep count for you.
The "References" field has a character maximum of 2,000.
Click here for a detailed example of how to appropriately scale your figures in your M&M submission for optimal results. [Note from the author: We have submitted a high aspect ratio image through the site (Fig. 1). As expected, the figure is not quite large as it is scaled to the width of the page. One simple way of taking care of this issue is to resubmit the figure with additional white space on the left and right (See Fig. 2)].
NEW FOR 2021! During the submission process, you will be able to state your presentation preference (in-person, or fully virtual), as well as complete a brief survey about your travel, professional, or personal restrictions to help the Society better understand the needs and situations of the community.

For Platform Presenters

Computers are NOT provided for your presentation. You must bring or arrange for your own computer for your presentation. Both Mac and PC formats are supported.
The default ratio for projectors at M&M 2021 is 16:9 (high definition). Please plan your slides accordingly. A 4:3 ratio will work; however, there will be black vertical bars on either side of your projected image.
Both HDMI and VGA cables will be provided. We recommend HDMI for HD projectors.
If you don't have a computer to bring, ask your symposium organizer or session chair if you can use another presenter's machine.
If you bring a computer, please make sure that you have administrative access and know the password.
If possible, we suggest bringing your presentation on a flash drive and/or storing it online so that you have access to it in case your computer has technical problems.
If you wish to preview your presentation, a Speaker Ready Room will be available.

For Poster Presenters

Posterboards at the M&M
meeting look like this.

Papers will be assigned by the Program Committee to either a Platform or Poster presentation, unless "Prefer Poster" is selected in the online paper submission site. Authors will be notified of their assignment. Poster assignments will specify a presentation day; however, all posters are required to be displayed for the duration of the meeting.

PLEASE NOTE:

No A-V equipment will be provided for ANY poster presentations.
Poster presenters must remain at their poster on their assigned day during the required hours.
Each poster will be allocated a 92" wide x 45" high display area (see image below).
Each poster will be allocated an 18" deep x 72" wide table, placed directly below the board. This table may be used for a laptop or other supporting media or display. NO POWER WILL BE SUPPLIED - any supporting media must be able to run on battery power for up to two hours.
Authors must provide their own male velcro hooks or push pins for mounting.
A (suggested) 8-12-in. high strip at the top of your poster should contain the title of the paper and the name and affiliation of the author(s).
The poster should have large legible text and figures, and describe the results in a manner that would be clear to a reader in the author's absence.
Stereo images may be mounted and presented for stereo viewing using viewers provided by the author.
Authors with videotape data are strongly advised to seek a platform presentation.

MSA does not permit any type of recording (photography, video, audio, etc.) of lectures, posters, tutorials, workshops and commercial exhibits at the Microscopy & Microanalysis meeting without prior permission of MSA or the individuals concerned.

Published Proceedings

The published proceedings for the M&M meeting are 2-page scientific papers (required of all contributors), which are reviewed by at least two members of the Program Committee for content, format, and appropriateness. These can be referenced in your subsequent publications, and are published by Cambridge Core as a supplement to the journal Microscopy and Microanalysis.

Key scientific "firsts" are routinely reported in the M&M Proceedings, whereby priority can be documented. We highlight new and innovative developments, as well as informational and tutorial content. You will be able to find electronic copies of our papers online using the standard publisher DOI referencing system, and requests are routinely made for copies of our short papers. Our Proceedings, a compendium of meaningful reports, with full access, is not typical of other meetings. This adds to the popularity of the M&M annual meetings.

For use in future publications or presentations, MSA releases a free copyright for publication of content (including images) that were used in the meeting's Proceedings. The Proceedings papers are published on digital media, online on the Microscopy and Microanalysis (Cambridge Core) homepage as Supplement 3 to the Journal, and as a hardbound Print-on-Demand option. Most Proceedings papers are on the Web of Science. Medline usually does not reference the Proceedings papers.